# Gymdesk Pricing 2026: Every Plan, Add-on and Real Cost > What Gymdesk really costs in 2026: the four member tiers, every add-on, worked totals for three real gym sizes, and how the same gyms price out on Trainera Core, White Label and Studio. *Author: Trainera Team | Published: 2026-09-30 | Reading time: 8 min* ## TL;DR Gymdesk costs **$75 to $200 a month** depending on active members (up to 400), plus **$50 per extra location**, **$100 for a branded app** and **$100 for door access**. It is cheaper for studios under 100 members. From about 200 members up, Trainera Core ($149, unlimited members, turnstiles included) costs less and adds a full member training app. _Prices checked on 30 September 2026 from each vendor's public pricing page._ Gymdesk is honest about pricing, which makes this easy to break down. Every plan includes every feature, so the only things that move your bill are your active member count and three add-ons. Below you will find the full tier table, each add-on, worked totals for three real gym sizes and the same three gyms priced on Trainera. How we collect and check competitor prices is explained in [our comparison methodology](/blogs/how-we-compare-fitness-software). ## Gymdesk plans and prices in 2026 Gymdesk sells one product in four sizes. The tier is set by active members, and all prices are in US dollars. | **Plan** | **Active members** | **Price per month (USD)** | | ---------- | ------------------ | ------------------------- | | Micro Gym | up to 50 | $75 | | Small Gym | 51 to 100 | $100 | | Medium Gym | 101 to 200 | $150 | | Large Gym | 201 to 400 | $200 | | Enterprise | 400+ | Quote from sales | Visitors, frozen or cancelled members and prospects are not counted. Every tier includes unlimited staff accounts and a responsive gym website. ### What every Gymdesk plan includes Because features are not split by tier, a Micro Gym gets the same toolset as a Large Gym: * **Memberships:** unlimited plans, ranks and belts, programs and family accounts. * **Billing:** automatic collection, failed payment retries, late fees and overdue alerts. * **Attendance:** kiosk, name search, barcode or phone check-in. * **Booking:** a class schedule and a point of sale with retail inventory. * **Member app:** bookings, attendance history, rank progress, a members-only content library, push notifications and family management. * **Marketing:** email marketing, two-way SMS, automations (triggered email and text sequences), lead management with source tracking, referrals, review requests and landing pages. * **Reporting:** attendance analytics, revenue forecasting and member insights for churn risk. That is a strong list for a martial arts school or a class-based studio, and SMS plus automations on every plan is genuinely generous. ### Terms * 30-day free trial, no credit card required. * $0 setup fee, no contracts, month to month, no cancellation cost. * Free data export at any time. ## Gymdesk add-ons and extra costs Three add-ons sit on top of the member tier. | **Add-on** | **Price** | | ------------------- | --------------------------------------------------------------------------------------------------------- | | Additional location | $50 per month each (shared member database, staff and reporting) | | Branded member app | $100 per month, first month free (your own App Store and Google Play listing with your gym name and logo) | | Door access (beta) | $100 per month for up to 3 doors, then $29 per extra door; hardware and installation quoted separately | ### Payment processing Gymdesk Payments covers card, ACH and in-person payments in the US and Canada, with its own pricing that is not published. Gyms elsewhere can connect Stripe, Square, Authorize.net, GoCardless or Ezypay. Gymdesk states that it does not add fees on top of the processor's base rate. On Trainera, member card payments run through the gym's own Stripe account with a 0% platform fee, so on both platforms you pay your processor's own rate. ## What Gymdesk really costs: three worked examples Sticker prices are only half of the story. Here are three typical gyms priced from the published figures. | **Gym** | **Gymdesk tier** | **Add-ons** | **Gymdesk per month** | | --------------------------------------------- | ---------------- | ------------------------------------------ | --------------------------- | | Studio, 80 active members | Small Gym $100 | None | **$100** | | Gym, 180 active members, branded app | Medium Gym $150 | Branded app $100 | **$250** | | Gym, 350 active members, 2 locations, 4 doors | Large Gym $200 | Extra location $50, door access $100 + $29 | **$379** plus door hardware | A few notes on the math: * **80 members:** this lands in Small Gym. At 101 members, the same studio moves up to $150. * **180 members with an app:** the branded app is the biggest single add-on. If this gym also wants door access, add another $100 for a total of $350. * **350 members over 2 locations:** the member count is shared, so one Large Gym tier plus $50 for the second site. Four doors means the first three at $100 and one extra at $29\. Cross 400 active members and the whole bill becomes a sales quote. ## The same three gyms on Trainera Trainera prices gyms by plan, not by members. Every plan has unlimited members, no per-member fee, no setup fee and monthly billing. Each trainer on the team takes a seat, paid by the gym. Staff accounts are free, and trainers pay nothing themselves. | **Trainera plan (US)** | **Base price** | **Per trainer seat** | **Add-ons** | | ---------------------- | -------------- | -------------------- | --------------------------------------------------- | | Core | $149 | $49 | Community Plus $19, Automations $29 | | White Label | $299 | $35 | Community Plus $19, Automations $29 | | Studio | $339 | $29 | Both included | | Enterprise | Quote | | Over 2,000 active members or more than one location | Now the same gyms, with a realistic number of trainers: | **Gym** | **Trainera setup** | **Trainera per month** | **Gymdesk per month** | | -------------------------------------------------- | --------------------------- | ---------------------- | ----------------------------------- | | Studio, 80 members, 2 trainers | Core $149 + 2 seats × $49 | **$247** | $100 | | Gym, 180 members, own app, 3 trainers, automations | Studio $339 + 3 seats × $29 | **$426** | $250 (door access +$100) | | Gym, 350 members, 2 locations | Enterprise | **Quote** | $379 + hardware | | Same gym, 350 members, 1 location, 3 trainers | Core $149 + 3 seats × $49 | **$296** | $300 ($200 + $100 doors) + hardware | ### Where Gymdesk is cheaper Be clear about this: for a small studio, Gymdesk costs less. At 80 members it is $100 against $149 for Trainera Core before any trainer seats. Gymdesk also includes unlimited staff accounts, SMS and automations on every plan, a longer 30-day trial and a $50 second location. If your gym grows by opening a second site rather than by adding members, Gymdesk scales more cheaply until you hit 400 members, while Trainera moves you to an Enterprise quote. ### Where Trainera is cheaper The picture flips as your member count grows: * **Above 200 active members,** Trainera Core at $149 undercuts Gymdesk Large at $200, and Trainera never jumps to a quote at 400 members. Core stays $149 up to 2,000 active members at one location. * **Door access is included.** Core connects up to 10 turnstiles with entry limits and QR check-in. On Gymdesk the same need is $100 a month for three doors plus $29 for each extra. * **Studio bundles automations and Community Plus.** For the 180-member gym, Studio with three seats is $426\. White Label with the same seats plus both add-ons would be $452, so Studio is the better buy once you want your own app and automations. For a closer look at the plan choice, see [Trainera for gyms: Core vs White Label](/blogs/trainera-for-gyms-core-vs-white-label) or the full [gym pricing page](/pricing?for=gyms). ## What Trainera includes that Gymdesk does not The price gap at small sizes buys something real. Gymdesk runs the front desk well, but it stops at the door. It does not offer workout programming, an exercise library, nutrition, AI features or MCP. Trainera runs the front desk and the training floor. | **Capability** | **Trainera (Core and up)** | **Gymdesk** | | -------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------- | | Member training app | Members train in the Trainera app with workouts, nutrition and AI, in your gym's colours | Member app for bookings, attendance and a content library | | Nutrition | Yes, inside the member app | No | | AI for members and staff | Yes, plus TRAI AI assistant, 200 requests a month | No | | MCP (connect Claude and ChatGPT) | Yes | No | | Members-only community feed | Yes, on every gym plan; Community Plus add-on or Studio for more | No | | Website builder and own domain | Yes | Yes, responsive gym website | | Door and turnstile access | Up to 10 turnstiles on Core | $100 per month for 3 doors + $29 per extra | | Own branded iOS and Android app | White Label and Studio, arranged on a call | $100 per month add-on, first month free | | Messaging channels | In-app chat, WhatsApp Business and Messenger in one inbox; automations can send by WhatsApp, Viber Business, SMS and email through accounts you connect, no per-message fee from Trainera | Email and two-way SMS | | Leads CRM | 7-stage pipeline | Lead management with source tracking | | Class planner | Recurring series and rosters | Class schedule | | Shop and inventory | Shop counter and transaction ledger | POS with retail inventory | | Document storage | 10, 50 or 100 GB by plan | Not listed | In practice, this means a member who books a class on Trainera can also follow the gym's workout, log meals and ask the AI a question in the same app. On Gymdesk, the gym would need a separate training app for that, and a second subscription on top. ## Where Gymdesk still fits Gymdesk is a good choice for a narrow profile: a small martial arts school or class studio with under 100 members that only needs billing, belts, attendance and SMS reminders, and has no plans to coach members through an app. For that school, $75 or $100 a month with every feature included is hard to beat. It also suits a small operator opening a second site, since a location costs $50 rather than a move to an enterprise plan. ## Gymdesk vs Trainera: which should you pick? * **Pick Gymdesk** if you have under 100 members, want the lowest monthly bill and your members only need to book and check in. * **Pick Trainera Core** if you have more than 200 members at one location, need turnstiles, or want members to train, track nutrition and use AI in the Trainera app in your gym's colours. * **Pick Trainera White Label or Studio** if you want your own branded iOS and Android app. Studio is the value choice once you also want automations and the full community. For side by side feature detail, read [Trainera vs Gymdesk](/blogs/trainera-vs-gymdesk), browse the [Best Gymdesk alternatives](/blogs/best-gymdesk-alternatives), or see every vendor on the [comparison hub](/compare). You can also look at how [Zen Planner pricing](/blogs/zen-planner-pricing-2026) and [PushPress pricing](/blogs/pushpress-pricing-2026) scale for the same gym sizes. ## Try Trainera for your gym See how Core handles your members, check-in and classes, and how your members train in the app. [Start a 7-day trial](/auth/register?role=gym) or [book a call](https://trainerafit.youcanbook.me/) to talk about White Label, Studio or a multi-location Enterprise setup. More on the gym plans at [Trainera for gyms](/for-gyms). ## Sources Competitor prices and plan details were checked on 30 September 2026 on each vendor's own website: * [gymdesk.com/pricing](https://gymdesk.com/pricing) * [gymdesk.com/features/member-app](https://gymdesk.com/features/member-app) * [gymdesk.com/features/billing](https://gymdesk.com/features/billing) * [gymdesk.com/features/gymdesk-payments](https://gymdesk.com/features/gymdesk-payments) * [gymdesk.com/platform-overview](https://gymdesk.com/platform-overview) Trainera prices and plan limits: [trainera.fit/pricing](/pricing). More comparisons: [trainera.fit/compare](/compare). ## FAQ ### How much does Gymdesk cost per month in 2026? Gymdesk charges by active members: Micro Gym $75 (up to 50), Small Gym $100 (51 to 100), Medium Gym $150 (101 to 200) and Large Gym $200 (201 to 400). Gyms above 400 active members get a quote from sales. Prices checked on 30 September 2026. ### What add-ons does Gymdesk charge extra for? Three add-ons: each additional location is $50 a month, the branded member app with your own App Store and Google Play listing is $100 a month (first month free), and door access is $100 a month for up to 3 doors plus $29 per extra door, with hardware and installation quoted separately. ### Does Gymdesk have a free trial or setup fee? Gymdesk offers a 30-day free trial with no credit card, no setup fee, no contract and month to month billing. Trainera gyms get a 7-day trial, also with no setup fee and monthly billing. ### Is Trainera cheaper than Gymdesk? It depends on size. For a studio under 100 active members, Gymdesk ($75 or $100) is cheaper than Trainera Core ($149). Above 200 active members, Trainera Core at $149 with unlimited members costs less than Gymdesk Large at $200, and turnstiles are included instead of a $100 door add-on. Trainera adds a seat of $49, $35 or $29 per trainer depending on plan. ### Does Gymdesk include workouts, nutrition or AI for members? No. As of 30 September 2026, Gymdesk does not offer workout programming, an exercise library, nutrition, AI features or MCP. Trainera members train in the Trainera app with workouts, nutrition and AI, and the gym gets the TRAI AI assistant with 200 requests a month. ### What counts as an active member on Gymdesk? Gymdesk counts active members only. Visitors, frozen or cancelled members and prospects are not counted toward your tier. --- Source: https://trainera.fit/blogs/gymdesk-pricing-2026