Gymdesk Pricing 2026: Every Plan, Add-on and Real Cost

TL;DR

Gymdesk costs $75 to $200 a month depending on active members (up to 400), plus $50 per extra location, $100 for a branded app and $100 for door access. It is cheaper for studios under 100 members. From about 200 members up, Trainera Core ($149, unlimited members, turnstiles included) costs less and adds a full member training app.

Prices checked on 30 September 2026 from each vendor's public pricing page.

Gymdesk is honest about pricing, which makes this easy to break down. Every plan includes every feature, so the only things that move your bill are your active member count and three add-ons. Below you will find the full tier table, each add-on, worked totals for three real gym sizes and the same three gyms priced on Trainera. How we collect and check competitor prices is explained in our comparison methodology.

Gymdesk plans and prices in 2026

Gymdesk sells one product in four sizes. The tier is set by active members, and all prices are in US dollars.

Visitors, frozen or cancelled members and prospects are not counted. Every tier includes unlimited staff accounts and a responsive gym website.

What every Gymdesk plan includes

Because features are not split by tier, a Micro Gym gets the same toolset as a Large Gym:

• Memberships: unlimited plans, ranks and belts, programs and family accounts.
• Billing: automatic collection, failed payment retries, late fees and overdue alerts.
• Attendance: kiosk, name search, barcode or phone check-in.
• Booking: a class schedule and a point of sale with retail inventory.
• Member app: bookings, attendance history, rank progress, a members-only content library, push notifications and family management.
• Marketing: email marketing, two-way SMS, automations (triggered email and text sequences), lead management with source tracking, referrals, review requests and landing pages.
• Reporting: attendance analytics, revenue forecasting and member insights for churn risk.

That is a strong list for a martial arts school or a class-based studio, and SMS plus automations on every plan is genuinely generous.

Terms

• 30-day free trial, no credit card required.
• $0 setup fee, no contracts, month to month, no cancellation cost.
• Free data export at any time.

Gymdesk add-ons and extra costs

Three add-ons sit on top of the member tier.

Payment processing

Gymdesk Payments covers card, ACH and in-person payments in the US and Canada, with its own pricing that is not published. Gyms elsewhere can connect Stripe, Square, Authorize.net, GoCardless or Ezypay. Gymdesk states that it does not add fees on top of the processor's base rate. On Trainera, member card payments run through the gym's own Stripe account with a 0% platform fee, so on both platforms you pay your processor's own rate.

What Gymdesk really costs: three worked examples

Sticker prices are only half of the story. Here are three typical gyms priced from the published figures.

A few notes on the math:

• 80 members: this lands in Small Gym. At 101 members, the same studio moves up to $150.
• 180 members with an app: the branded app is the biggest single add-on. If this gym also wants door access, add another $100 for a total of $350.
• 350 members over 2 locations: the member count is shared, so one Large Gym tier plus $50 for the second site. Four doors means the first three at $100 and one extra at $29. Cross 400 active members and the whole bill becomes a sales quote.

The same three gyms on Trainera

Trainera prices gyms by plan, not by members. Every plan has unlimited members, no per-member fee, no setup fee and monthly billing. Each trainer on the team takes a seat, paid by the gym. Staff accounts are free, and trainers pay nothing themselves.

Now the same gyms, with a realistic number of trainers:

Where Gymdesk is cheaper

Be clear about this: for a small studio, Gymdesk costs less. At 80 members it is $100 against $149 for Trainera Core before any trainer seats. Gymdesk also includes unlimited staff accounts, SMS and automations on every plan, a longer 30-day trial and a $50 second location. If your gym grows by opening a second site rather than by adding members, Gymdesk scales more cheaply until you hit 400 members, while Trainera moves you to an Enterprise quote.

Where Trainera is cheaper

The picture flips as your member count grows:

• Above 200 active members, Trainera Core at $149 undercuts Gymdesk Large at $200, and Trainera never jumps to a quote at 400 members. Core stays $149 up to 2,000 active members at one location.
• Door access is included. Core connects up to 10 turnstiles with entry limits and QR check-in. On Gymdesk the same need is $100 a month for three doors plus $29 for each extra.
• Studio bundles automations and Community Plus. For the 180-member gym, Studio with three seats is $426. White Label with the same seats plus both add-ons would be $452, so Studio is the better buy once you want your own app and automations.

For a closer look at the plan choice, see Trainera for gyms: Core vs White Label or the full gym pricing page.

What Trainera includes that Gymdesk does not

The price gap at small sizes buys something real. Gymdesk runs the front desk well, but it stops at the door. It does not offer workout programming, an exercise library, nutrition, AI features or MCP. Trainera runs the front desk and the training floor.

In practice, this means a member who books a class on Trainera can also follow the gym's workout, log meals and ask the AI a question in the same app. On Gymdesk, the gym would need a separate training app for that, and a second subscription on top.

Where Gymdesk still fits

Gymdesk is a good choice for a narrow profile: a small martial arts school or class studio with under 100 members that only needs billing, belts, attendance and SMS reminders, and has no plans to coach members through an app. For that school, $75 or $100 a month with every feature included is hard to beat. It also suits a small operator opening a second site, since a location costs $50 rather than a move to an enterprise plan.

Gymdesk vs Trainera: which should you pick?

• Pick Gymdesk if you have under 100 members, want the lowest monthly bill and your members only need to book and check in.
• Pick Trainera Core if you have more than 200 members at one location, need turnstiles, or want members to train, track nutrition and use AI in the Trainera app in your gym's colours.
• Pick Trainera White Label or Studio if you want your own branded iOS and Android app. Studio is the value choice once you also want automations and the full community.

For side by side feature detail, read Trainera vs Gymdesk, browse the Best Gymdesk alternatives, or see every vendor on the comparison hub. You can also look at how Zen Planner pricing and PushPress pricing scale for the same gym sizes.

Try Trainera for your gym

See how Core handles your members, check-in and classes, and how your members train in the app. Start a 7-day trial or book a call to talk about White Label, Studio or a multi-location Enterprise setup. More on the gym plans at Trainera for gyms.

Sources

Competitor prices and plan details were checked on 30 September 2026 on each vendor's own website:

• gymdesk.com/pricing
• gymdesk.com/features/member-app
• gymdesk.com/features/billing
• gymdesk.com/features/gymdesk-payments
• gymdesk.com/platform-overview

Trainera prices and plan limits: trainera.fit/pricing. More comparisons: trainera.fit/compare.